top project management excel templates smartsheet

Cost of Impact: Estimate the cost of impact in the event a resource or service is not available to meet your capacity planning requirements.Impact: State the impact, in degrees of criticality (e.g., highly critical), in the event a resource or service is not available to meet your capacity planning requirements.Response Plan: Enter the response plan (e.g., a contingency plan) in the event a capacity threshold or requirement is not met.Capacity Threshold: Enter the capacity threshold (due to budget increases or constraints) and whether a change is required.Percent Increase Required per Year: Enter the projected percentage increase of the resource or service per year.

Capacity Requirement: Enter the specific requirement for capacity (e.g., development meets the product roadmap’s requirements by quarter’s end).Service: Enter the specific service for which capacity planning is required.Task Name: Enter a name for which the specific task capacity planning is required.Comments/Details: Enter any notes related to the required resource.Īdditionally, capacity planning templates often include the following line items to further define an individual task, project, or team capacity requirements:.Duration: Enter the effort hours or number of days for which the resource is required.Start and End Dates: Enter the start and end dates for the required resource.Status: Enter the status (e.g., not started, in progress, complete, on hold) for fulfillment of the anticipated or required resource.Name: Enter the name of the individual (if known) who can fill the required capacity.

Resource Type: Enter a job title for the task, project, or team (e.g., project manager, business analyst, quality assurance, etc.).

Though capacity planning templates can vary, they often include the following sections: With a capacity planning template, you can see what resources will be required down the line, then notify all project sponsors, stakeholders, and team members of the requisite resource requirements, so that you have them available when you need them. Successful capacity planning provides you with instant insight into the future requirements of your project(s), teams, portfolios, and organization as a whole, so that you’re adequately prepared with skilled resources, should resource requirements change.Ī capacity planning template allows you to successfully anticipate, track, and manage your project’s or organization’s resource needs, as well as ensure that you have identified resource priorities and plan for them. A capacity planning template takes the guesswork out of capacity planning, and helps you to accurately anticipate your project’s or business’s resource requirements. You can accurately determine capacity by entering work-capacity details (e.g., how many people are in your company, how many working hours do we have resources for per week, the utilization rate, effective capacity, etc.) to decide on a capacity-related action (e.g., increase capacity). When estimating demand, you can enter employee hours for your project, team, or organization per week, month, quarter, or year. Strong capacity planning enables you to anticipate required resources and be prepared as project, team, and business demands evolve.Īs noted above, while resource planning addresses resource management to complete a project or task, capacity planning is the process of strategically planning the resource needs for future projects or tasks.

Getting started with the Smartsheet APIĪ capacity planning template helps you estimate resource requirements and demand, determine resource capacity, and plan accordingly.

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Top project management excel templates smartsheet